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AP/AR Specialist



Location: Seattle, WA
Department: Accounting
Posted: 11-17-2017
Location Name: Corporate Headquarters
Wage: Depends on Experience

SUMMARY:
Cochran, a leader in the Electrical Construction industry is looking for a highly motivated, dependable candidate to fill the position of AP/AR Specialist at our corporate office in Seattle.  Cochran offers a competitive salary and a number of “top notch” benefits including, but not limited to: 100% employer paid Medical, Vision and Dental for the employee and their dependents, 401(k) and a generous PTO policy.  Come join us and become a member of a great team!
The Cochran AP/AR Specialist is responsible for maintaining both Accounts Receivable and Accounts Payable records by performing the following duties.
 
ESSENTIAL DUTIES & RESPONSIBILITIES:
The following are the duties associated with being a Cochran AP/AR Specialist
1. Process and post daily receipts (includes credit card deposits, direct deposits, paper checks, and cash).
2. Process and post accounts payable invoices daily. Resolve & process problem invoices. 
3. Maintain electronic filing of all documents including daily AR and AP records. 
4. Reporting - Generate reports for various accounting systems. Run daily and end-of-month reports as required. 
5. Resolve both external and internal customer inquiries and discrepancies. 
6. Update, verify and request current resale certificates as needed. Contribute to audit preparation by providing   requested documentation and analysis. 
7. Support and back up receptionist as needed.
8. Support and back up collections activities as needed (making calls and coordinating communications with both internal and external customers to resolve issues).
9. Support and back up document management as needed (scanning invoices and other documents).
10. Other duties and projects as assigned.
 
COMPETENCY: 
To perform the job of AP/AR Specialist successfully, an individual should demonstrate the following competencies.
1. Problem Solving – Identifies and resolves problems in a timely manner. 
2. Technical Skills – Pursues training and development opportunities. 
3. Customer Service - Responds promptly and politely to requests for service and assistance.  
4. Design – Demonstrates attention to detail.
5. Interpersonal – Maintains confidentiality. 
6. Communication – Speaks clearly; listens and gets clarification; Responds well to questions; Able to read and interpret written information, participates in meetings.   
7. Team Work – Contributes to building a positive team spirit. 
8. Quality -  Demonstrates accuracy and thoroughness.
9. Adaptability – Able to deal with frequent change, delays or unexpected events. 
10. Dependability – Takes responsibility for own actions; Is consistently at work and on time.
11. Planning/Organizing – Uses time efficiently. 
12. Professionalism – Approaches others in a tactful manner. 
13. Initiative – Undertakes self-development activities. Ask for help when needed.
14. Safety – Observes safety procedures.
 
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Education/Experience - Associate’s degree (AA) or equivalent from two-year College or Technical School; or 2 years related experience and/or training or equivalent combination of education and experience. 
* Language Ability -  Ability to read and interpret basic documents; ability to write basic correspondence. 
* Math Ability - Ability to add, subtract, multiply and divide in all units of measure.
* Reasoning Ability - Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form.  
* Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Spreadsheet software, accounting software and other software that may be required. 
* Certificates and Licenses - None.
* Supervisory Responsibilities - None. 
* Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but may vary.
* Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.  While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.
 
Reports to the Controller