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Accounts Payable Specialist

Location: Seattle, WA
Department: Accounting
Posted: 04-20-2017
Location Name: Corporate Headquarters
Wage: Depends on Experience
Position Type: Full time - Non Exempt
Shift: Standard


This position of Accounts Payable Specialist is designed to maintain Accounts Payable records by performing the following duties.

Essential Duties & Responsibilities

The following are the duties associated with being an Accounts Payable Specialist.  Other duties may be assigned.

  1. Process accounts payable invoices as they are scanned daily.  Entering the required data accurately and timely into Vista and linking the invoices to their corresponding data in the Accounts payable program.
  2. Unapproved invoice queue:  Maintain file on a daily basis. Research and resolve discrepancies while communicating clearly and concisely with Project Managers, Project Assistants and vendors. Update notes as needed. Clear and post invoices as they are resolved.
  3. Download on a bi-monthly basis, invoices through vendor websites and process through AP.
  4. Incoming AR Checks:  Each Monday copy all incoming checks and prepare spreadsheet that balances to daily deposit.
  5. Back up scanning invoices into Document Management; including front & back and multiple page invoices.
  6. Back up receptionist as needed.
  7. Work with co-workers and vendors with PO & invoice inquires as requested.
  8. Cross train with Accounts Payable and Accounts Receivable.


To perform the job of Accounts Payable Specialist successfully, an individual should demonstrate the following competencies.

  1. Problem Solving – Shows continued initiative to identify and resolve problems in a timely manner. 
  2. Customer Service - Responds promptly and politely to requests for service and assistance. 
  3. Design – Demonstrates attention to detail.
  4. Interpersonal – Maintains confidentiality
  5. Communication – Speaks clearly; listens and gets clarification; Able to read and interpret written information.  
  6. Team Work – Contributes to building a positive team spirit.
  7. Quality -  Demonstrates accuracy and thoroughness
  8. Quantity – Completes work in a timely manner. 
  9. Dependability – Takes responsibility for own actions; Is consistently at work and on time
  10. Safety  and Security -  Observes safety and security procedures


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High School Diploma or GED

Language Ability

Ability to read and interpret basic documents; Ability to write basic correspondence. Ability to speak read and write English fluently.

Math Ability

Ability to add, subtract, multiply and divide in all units of measure. 

Reasoning Ability

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. 

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Spreadsheet software and other software that may be required.

Certificates and Licenses


Supervisory Responsibilities

This job has no supervisory responsibilities.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus.  While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.

Reports To

Assistant Controller and/or Controller