Apply Apply Now!

PROJECT COORDINATOR -MARINE



Location: SEATTLE, WA
Department: Cochran Marine
Posted: 11-07-2018
Location Name: Corporate Headquarters
Wage: Depends on Experience

Summary

Cochran, a leader in the Electrical Construction industry is looking for a highly motivated, dependable candidate to fill our Project Coordinator position within our Marine division at our corporate office in Seattle. The Salary Range for this position is $52,000-$70,720.

Cochran offers a competitive salary and a number of "top notch" benefits including, but not limited to: 100% employer paid Medical, Vision and Dental for the employee and their dependents, 401(k) and a generous PTO policy.  Come join us and become a member of a great team!

The Cochran Project Coordinator – Marine supports and maintains Marine operations as described below.

Essential Duties & Responsibilities

The following are the duties associated with being a Cochran Project Coordinator.  Other duties may be assigned as necessary.

  1. Preparation of monthly billings including; additional billings, change orders and ensuring that such billings are completed and correctly billed.
  2. Oversee the inputs into the Viewpoint system, as required i.e. contract values, estimates, phase codes, change orders.
  3. Request new jobs and maintain / update job folders using the Cochran Marine folder template.
  4. Manage jobs in software programs; Viewpoint & Project Executive
  5. Prepare and answer emails and traditional correspondence with customers, potential customers and other relevant third parties.
  6. Create weekly A/R reports and follow-up with customers to assist with collections of past due A/R accounts.
  7. Work with the AP department for the following tasks;
  • Prepare and review AP Check runs. Assign job / PO numbers to invoices, if needed along with raising PO’s, if needed.
  • Customer invoices
  • New Customer set-up
  • Job cost transfers
  • Credit card expense reports
  1. Assist Accounts Receivable, as necessary.
  2. Prepare jobs to be closed out.
  3. Generate new PO’s with the purchasing department and increase or close PO’s when necessary.
  4. Prepare and format proposals per direction of PM utilizing Marine templates.
  5. Review and send out daily connection reports to Port Officials and Cruise Line personnel accordingly.
  6. Build and manage shore power connection schedules for all sites.
  7. Handle connection schedules with sub-contractors.
  8. Maintain Marine’s database and manage any new development processes as they come.
  9. Develop and send out the year end reports to the Cruise Lines.
  10. Maintain Cochran Marine’s master calendar with the following information;
  • Track added or cancelled calls
  • Enter in labor hours / sub rates
  • Billed amount for the month
  • Connection notes, if any.
  1. Perform ship / Cruise Line research, when needed.
  2. Maintain the Cochran Marine Cruise Line poster.
  3. Assist the PM with O/U monthly task.
  4. Assist the department with marketing efforts
  5. Fill out prelim information for new jobs, when needed.
  6. Send out certificates of insurance, when needed.
  7. Manage documents to ensure filing is completed in the correct folders, the latest Cochran Marine logo / format template is being used and documents reviewed before sent out.
  8. Demonstrate flexibility when performing job duties whenever volume and requests for services require. Ability to pitch in where necessary.
  9. Represent Cochran Marine with the highest of professional standards to all of our partners and customers.
  10. Reliable and regular attendance and availability during core business hours.
  11. Responsiveness to department, team and customers.
  12. Ability to implement a team oriented philosophy and approach when dealing with projects, co-workers and customers.  

COMPETENCY:

To perform the job of Project Coordinator - Marine successfully, an individual should demonstrate the following competencies:

  1. Problem Solving – Identifies and resolves problems in a timely, productive and proactive manner. 
  2. Technical Skills – Strives to continuously build knowledge and technological skills relevant to the position  
  3. Customer Service - Responds promptly and politely to requests for service and assistance to both internal and external customers, potential customers and co-workers 
  4. Interpersonal – Maintains confidentiality and loyalty to Cochran
  5. Communication – Speaks clearly; listens and gets clarification; Responds well to questions; Able to read and interpret written information, participates in meetings.  
  6. Team Work – Contributes to building a positive team spirit and works in a collaborative and cooperative manner
  7. Quality -  Demonstrates accuracy and thoroughness
  8. Adaptability – Able to deal with frequent change, delays or unexpected events
  9. Dependability – Takes responsibility for own actions; Is consistently at work and on time
  10. Planning/Organizing – Uses time efficiently
  11. Professionalism – Approaches others in an appropriate and professional manner
  12. Initiative – Undertakes self-development activities, asks for help when needed and seeks to improve problem areas.
  13. Safety – Observes safety procedures

qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or 2 years related experience and/or training or equivalent combination of education and experience.   

Language Ability

Ability to read and interpret basic documents; Ability to write basic correspondence;

Math Ability

Ability to add, subtract, multiply and divide in all units of measure. 

Reasoning Ability

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. 

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Excel, database entry, accounting software and project management.

Certificates and Licenses

None

Supervisory Responsibilities

None

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus.  While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl

Reports To

Vice President, Cochran Marine

Salary Range $52,000-$70,720